Temp Sr Administrative Assistant

Title: Sr Administrative Assistant Location: Redwood City, CA 94063 Duration: 6 Months The Opportunity: The Sr Administrative Assistant role is essential to execution and achievement of goals and objectives of the Commercialization organization providing administrative support for the function, the leadership and team members including: Coordinates internal and external meetings/teleconferences along with corresponding logistics, room reservations, catering, audio-visual equipment set-up, and other support needs. Provides and balances administrative support across both in-office and remote field team members and can coordinate with teams across different regions and global time zones. Interacts with key business partners and potentially external vendors in planning meetings and coordinating all logistics in partnership with functional leaders.

Plans and coordinate necessary offsite meetings and/or conference attendance, including conference registration, hotel stays, meeting arrangements, catering, AV equipment, and other related requests to ensure successful meetings. Plans and coordinate complex domestic and international travel details including flights, VISA applications, travel documents, car transports, hotel bookings, restaurant reservations and other travel related needs for senior leadership; this may require evening or weekend support, depending on the travel requirements. Provides consolidation, formatting, and/or organization of PowerPoint presentation slides as requested.

Handle recruitment and onboarding activities including all full-time, temporary, and consulting candidate interview scheduling for the functions supported, as well as coordinating 1st day of new hire planning w/HR and hiring manager. Provide administrative support to commercial team for consulting and/or master service agreements in partnership with legal and/or procurement to ensure they are executed timely and properly within approval limits. Coordinates complex expense report pro