Senior Coordinator - Project Coordination - Spring, Texas, US

Overview

For a complete understanding of this opportunity, and what will be required to be a successful applicant, read on.

As a Commissioning Administrator for the Central Region, you coordinate and support the commissioning process across Dallas, Houston, and Austin. You will work closely with project teams, architects, and owners to maintain schedules, process contracts, and prepare project documentation. Your role emphasizes quality control, financial reporting support, and cross‑functional coordination to drive project delivery. This position offers exposure to sustainability-focused engineering projects and collaborative, multi-office teamwork.

Compensation / Benefits
• medical
• dental
• vision
• disability
• life
• retirement savings

Responsibilities
• Maintain project calendars and schedules and disseminate to the project team
• Assist in preparing materials for project pursuits
• Process contracts and sub-consultant agreements
• Create electronic project folders and binders; ensure quality control of folders/binders
• Support generation of project financial management reports and track invoices/payments
• Support marketing and business development activities
• Generate and submit staff expense reports; process monthly reports
• Update project status sheets weekly and organize weekly commissioning meetings
• Create monthly Sub-Consultant Summary updates; prepare and process Cx documents
• Proofread Cx documents for agents/technicians
• Assemble project portfolios (PDF) at project end
• Perform general office admin tasks (stationery, photocopying)

Key requirements
• High school diploma
• Minimum 4 years of related administrative experience
• MS Office (Word, Excel, Outlook, PowerPoint); familiarity with Smartsheet xklufbp and Bluebeam is a plus
• Working knowledge of cloud file sharing platforms (SharePoint, ShareFile, Newforma, Dropbox, Box) is a plus
• Strong computer and typing skills
• Self-motivated, flexible, eager to learn
• Deadline-oriented with ability to manage multiple deadlines
• Effective communication, organization, and collaboration in a team setting
• strong communication
• organization and attention to detail
• team-oriented collaboration
• MS Office (Word, Excel, Outlook, PowerPoint)
• Smartsheet
• Bluebeam