Records Management Specialist

Overview

A large Municipal Environmental Services Organization is seeking a Records Management Specialist to support a laboratory renovation and modernization effort. In conjunction with physical building improvements and facility upgrades, the organization is undertaking a significant records management initiative focused on reducing paper-based processes, improving document organization, and ensuring compliance with records retention requirements.

Key Responsibilities
• Review, organize, and manage large volumes of physical and electronic records.
• Support records retention and archiving initiatives in accordance with established policies and schedules.
• Assist in the transition from paper-based processes to more efficient digital recordkeeping practices.
• Utilize and maintain the organization's records management system.
• Operate independently and proactively with limited day-to-day supervision.

Required Qualifications
• 1-3 years of experience in records management, document control, records retention, or archives management.
• Strong attention to detail and organizational skills.
• Ability to work independently and be self-motivated.
• Experience learning and navigating records management software platforms.
• Experience supporting records digitization, file inventories, or records cleanup projects.
• Strong communication and stakeholder engagement skills.

Plusses
• Experience with HP Content Manager (formerly HP TRIM) or similar enterprise records management systems.
• Public sector or regulatory records management experience.
• Experience supporting laboratory, environmental, or compliance-focused organizations.

Ideal Candidate

The successful candidate will be highly organized, self-directed, and comfortable working in a structured environment with large volumes of historical records. They will have a strong understanding of records retention principles and be capable of helping the organization modernize how information is stored, managed, and accessed.