Purchasing & Specifications Specialist II-IV - Oahu

Position Specific Description

***This is an Internal Vacancy Announcement open to Permanent (Regular), civil service employees of the Hawaii State Judiciary.***

Recruitment Number 00058189-26466JC-2, Purchasing and Specifications Specialist II-IV, SR-18, SR-20, SR-22, Position Number 00058189, Full-Time, Permanent, Financial Services Department, Financial Services & Contracts/Purchasing Division, Fiscal/ Purchasing Section, Honolulu.

Summary of Duties

Level II - As an advanced trainee, performs a variety of simple and routine to moderately difficult governmental purchasing, standards and specifications development, and contracts procurement work within the Judiciary’s centralized purchasing program; and performs other related duties as assigned.
Level III - Independently performs moderately difficult work in governmental purchasing, standards and specifications development, and contracts procurement work for commodities and services that are not highly technical and complex to complex purchases of new technical equipment or services within the Judiciary's centralized purchasing program; makes independent analysis of users requirements and prepares appropriate specifications, terms and conditions; and performs other related duties as assigned.
Level IV - Independently performs the full range and variety of work in governmental purchasing, standards and specifications development, and contracts procurement work for commodities and services that are highly technical and complex for programs within the Judiciary's centralized purchasing program; performs technical work in reviewing, processing and procuring contracts for capital improvement construction and professional services; and performs other related duties as assigned.

Minimum Qualification Requirements

Education Requirement: Bachelor's degree from an accredited college or university. Excess experience of the type and quality described below, or administrative, professional, technical, or other responsible work which required a high level of analytical skills may be substituted for education on a year-for-year basis.

Specialized Experience Requirement: Six (6) months for level II, one and one-half (1-1/2) years for level III, and for level IV, two and one-half (2-1/2) years of responsible professional experience in purchasing which: 1) involved working with users and vendors in identifying, clarifying and specifying requirements of products; 2) included drafting specifications for formal bids and/or updating such specifications to ensure their currency and applicability; and 3) showed an understanding and use of common purchasing resources (e.g., catalogs, buyers' guides, etc.). Such experience must also have involved knowledge and application of documentation requirements for formal purchases, (e.g., bonding, indemnification, insurance, severability), formal bidding procedures (e.g., advertising, receipt and analysis of bids), and responding to inquiries regarding the bidding process.

For Level III, applicants must have had experience in the independent development of moderately complex specifications for formal purchasing and have participated in the development of complex specifications. In addition, the qualifying work experience must have clearly demonstrated possession of:
a) Knowledge of purchasing principles and practices.
b) Ability to interview users, vendors and others regarding user requirements.
c) Ability to conduct pertinent research regarding unique user requirements and characteristics of desired products, equipment, materials, etc.
d) Ability to evaluate unique user situations and concerns, analyze and evaluate documentation, justifications, terms and conditions of purchases; and develop technical specifications which clearly describe the desired product, material, equipment or service; and
e) Ability to assess unique user situations to foresee problems which may arise in the execution, administration or termination of the purchasing agreement, and the ability to recommend/develop terms and conditions and other special requirements accordingly.

For Level IV, applicants must have one (1) year of experience comparable in nature and scope to the work of the next lower level in the Judiciary (Purchasing and Specifications Specialist III).

Substitutions Allowed:
1) Satisfactory completion of all academic requirements from an accredited college or university for a Bachelor's degree with a major in purchasing or a degree in public or business administration with course work equivalent to a major in purchasing may be substituted for one-half (½) year of the required specialized experience.
2) Satisfactory completion of all academic requirements from an accredited university for a Master's degree in public or business administration may be substituted for one-half (½) year of the required specialized experience.
3) Satisfactory completion of all academic requirements from an accredited university for a Master's degree with a major in purchasing or a Master's degree in public or business administration with course work equivalent to a major in purchasing may be substituted for one (1) year of the required specialized experience.
4) Satisfactory completion of all academic requirements for a degree in law (LLB, JD or equivalent) from an accredited school of law may be substituted for one-half (½) year of the required specialized experience.

Supplemental Information

Any additional information may be attached to your online application, submitted by email to [email protected], or mail to the following address: Hawaii State Judiciary, Human Resources Department, 426 Queen Street, First Floor, Honolulu, Hawaii 96813.

Education: If you are using education as a substitute for experience, you must submit a copy of your transcript(s) or diploma(s) at the time of application. If you are selected for a position, we will request an official transcript (not a copy) at a later date. The official transcript must indicate completion of the training and/or the awarding of the appropriate degree.

CLICK HERE for other important information about the Merit or Civil Service System, Citizenship and Residency requirements, Accommodations, Veterans Preference, Examination process, Administrative Review, and more.

Benefits

Civil service employees are eligible for a range of benefits, including, but not limited to, the following:
• Up to 13 paid holidays each year, and 14 during election years

• Up to 21 vacation leave days per year

• Up to 21 sick leave days per year

• Reasonable time off with pay for jury or witness duty, death in the family, for certain military duty, and for donating to the Blood Bank

• Employer contribution to premiums for enrollment in the state sponsored medical, drug, vision, and adult dental plans

• Free life insurance policy for employees and retirees

• Deferred compensation retirement savings plan

• State retirement plan for eligible employees

Judiciary employees may also be eligible for the Public Service Loan Forgiveness Program. For more information: https://studentaid.gov/

CLICK HERE FOR A LIST OF EMPLOYEE BENEFITS AND OTHER RELATED INFORMATIONThe above benefits are subject to modification or termination due to changes in statutes, collective bargaining provisions, and/or policies, etc. This summary does not constitute a legal document or contract. Benefits may vary by type of employment and employment conditions.

Supplemental Questions

01

LEVELS: I am applying (and wish to be considered) for the following class levels under this recruitment (check all that apply).

• Level IV

• Level III

• Level II

02

EDUCATION REQUIREMENT: This position requires a Bachelor's degree from an accredited college or university. Excess experience of the type and quality described in the job posting under Specialized Experience Requirement; or administrative, professional, technical or other responsible work which required a high level of analytical skills may be substituted for education on a year-for-year basis.

Do you meet this requirement?

• Yes

• No

03

SPECIALIZED EXPERIENCE REQUIREMENT: Level II (6 months), Level III (1-1/2 years), Level IV (2-1/2 years) of Specialized Experience as described in the job posting (please review).

Do you meet this requirement, for the level(s) in which you indicated interest?

• Yes

• No

04

IMPORTANT NOTE FOR INTERNAL APPLICANTS: List each position separately under the Work Experience section of your application. Further, list each class level separately (e.g. Social Worker I, Social Worker II, Social Worker III, etc.), even though you were reallocated in the same position. Be sure to accurately reflect the changes in your job duties and responsibilities as a result of such reallocations.

For example, if you were reallocated from Social Worker I to Social Worker II, list each job level separately and describe your duties and responsibilities for each. Make sure you include the period (month/year) of employment and the number of hours you worked per week. Such specific details allow us to more accurately evaluate your application.

• I understand the importance of listing each job/level I held separately with a detailed description of my duties and responsibilities so that my experience can be accurately evaluated.

Required Question

Agency Information
EmployerHawai`i State JudiciaryAddress
426 Queen Street, First Floor

Honolulu, Hawaii, 96813
Phone(808)539-4949

1 (800) 493-9298Website
http://www.courts.state.hi.us