Payroll Coordinator - Robert Half

Overview

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As Payroll Coordinator, you will manage bi-monthly payroll for about 500 employees in a hybrid, collaborative setting. You’ll ensure timely, accurate processing and act as the main contact for pay and leave questions. You’ll work with Payroll Manager and HR to resolve discrepancies and maintain payroll records, including year-end materials like W-2s. You’ll support multi-state payroll, audit data, and help align practices with wage and hour rules. This role combines hands-on processing with cross-functional partnership to keep payroll running smoothly.

Responsibilities
• Process bi-monthly payroll for ~500 employees, focusing on non-exempt staff, ensuring accuracy and timeliness
• Collaborate with Payroll Manager and HR to review data, resolve discrepancies, and support full payroll cycles
• Respond to employee questions about pay, accruals, and leave balances with clear guidance
• Prepare and distribute physical payroll checks on designated in-office days
• Maintain payroll records and year-end materials (e.g., W-2 related information)
• Enter, verify, and reconcile changes to earnings, deductions, and compensation components
• Assist with payroll activities for employees across multiple states (California and other western states) as needed
• Use payroll systems and spreadsheets to audit information, track updates, and support reporting
• Ensure payroll practices comply with company procedures and wage and hour requirements

Key requirements
• hands-on payroll experience xklufbp
• ability to collaborate with payroll and HR partners
• experience processing payroll for a sizable workforce (~500)
• multi-state payroll exposure (California and other western states)
• familiarity with year-end tasks (W-2)
• proficiency with payroll systems and spreadsheets
• attention to wage and hour compliance
• collaboration
• customer service orientation
• strong attention to detail
• payroll systems
• spreadsheets
• data reconciliation