Legal Assistant/Paralegal

Matthiesen, Wickert & Lehrer, S.C., a national subrogation and insurance litigation firm with offices in Hartford, WI; New Orleans, LA; Irvine, CA; Austin, TX; Jacksonville, FL, is seeking to fill a hybrid role - Legal Assistant/Paralegal for its Hartford, WI office.

The preferred experience level 1-2+ years.

This hybrid role is ideal for someone who enjoys a mix of administrative and substantive legal work, takes initiative, and can confidently manage multiple priorities in a fast-paced environment.

We are looking for someone who is organized, proactive, and willing to take ownership of their work. The ideal candidate will anticipate needs, follow through on assignments, identify ways to improve processes, and keep cases moving forward with minimal supervision.

Key Responsibilities
• Provide administrative and substantive legal support to attorneys & legal staff.
• Assist with drafting, proofreading, and preparing legal documents, correspondence, pleadings, and discovery materials.
• Organize and maintain electronic case files, calendars, and important deadlines.
• Assist with case management, including tracking case progress, monitoring deadlines, and following up on outstanding items.
• Prepare and organize materials for hearings, depositions, mediations, and other legal proceedings.
• Communicate professionally with clients, opposing counsel, courts, and other parties as needed.
• Assist with filing documents with state and federal courts, as appropriate.
• Conduct basic legal research and gather information relevant to case preparation.
• Proactively identify upcoming deadlines, outstanding tasks, and areas where attorneys may need assistance.
• Manage multiple assignments efficiently while maintaining accuracy and attention to detail.
• Take initiative to resolve routine issues, anticipate next steps, and keep assigned matters organized and moving forward.
• Perform general administrative duties and provide additional support to the legal team as needed.

Qualifications
• Previous experience as a legal assistant, paralegal, or in a similar legal support role preferred.
• Strong organizational and time-management skills, with the ability to prioritize competing deadlines.
• Excellent written and verbal communication skills.
• Strong attention to detail and commitment to producing accurate, high-quality work.
• Ability to work independently, use good judgment, and take initiative without waiting for direction on every task.
• A proactive mindset with the ability to anticipate needs, follow through, and take ownership of responsibilities.
• Comfortable working in a fast-paced environment and managing multiple cases or assignments at once.
• Proficiency with Microsoft Office and electronic document management systems.
• Willingness to learn new processes, adapt to changing priorities, and contribute to the overall success of the team.

If office role

Benefits:
• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Work Location: In person