Human Resources Coordinator

The Human Resources Coordinator provides administrative and operational support for recruitment, onboarding, employee records, payroll, benefits, compliance reporting, and other Human Resources programs. The position works under the general direction of the Human Resources Administrator and exercises independent judgment in carrying out assigned responsibilities within established policies and procedures.

Hiring Salary Range: $58,795.72 - $67,578.39

ESSENTIAL FUNCTIONS

Administer Personnel Records and Support Recruitment Activities:
• Maintain and update employee information in human resources and payroll systems, ensuring data integrity, confidentiality, and compliance with record-retention requirements; identify and report data discrepancies.
• Assist with system testing, implementation projects, and user training for human resource and payroll systems.
• Conduct assigned employee-record audits, including I-9 and payroll audits, and assist with required compliance reporting, including EEO-4 filings.
• Respond to applicants employment-related inquiries.
• Assist with responding to employment verification requests and other background-related inquiries submitted by third parties, in accordance with organizational policies and confidentiality requirements.
• Coordinate job posting and recruitment advertising activities.
• Schedule interviews and prepare hiring and selection materials for interview panels.
• Prepare orientation materials for full-time employees.
• Prepare and distribute employee service and achievement awards.
• Respond to routine employee inquiries regarding payroll, benefits, leave, employment policies, and human resources procedures, escalating complex matters as appropriate.
• Identify opportunities to improve Human Resources processes, forms, and recordkeeping practices, and recommend enhancements to the Human Resources Administrator.

Assist with Payroll Processing:
• Process onboarding transactions for a high volume of part-time and seasonal employees, including entering personal information, payroll deductions, and tax withholding information.
• Process terminations for part-time and seasonal employees.
• Review and process biweekly timesheets for full-time, part-time, and seasonal employees, including verification of paid leave, overtime, and pay codes.
• Reconcile full-time employee leave accruals and usage records.
• Assist with preparation of audit schedules and supporting documentation for annual financial and payroll audits.

Administer the Fleet Driver Eligibility Program:
• Collect, review, and maintain required vehicle use documentation and Motor Vehicle Records (MVRs).
• Apply established criteria to determine employee eligibility to operate vehicles and ride-on equipment.
• Refer exceptions or disputed eligibility determinations to the Human Resources Administrator.
• Communicate driver eligibility determinations to the appropriate managers.
• Review program guidelines, recommend updates to the Human Resources Administrator, and apply approved criteria consistently.
• Coordinate annual MVR reviews.
• Maintain accurate and confidential records to support ongoing compliance and risk management.

Assist with Benefit Program Administration:
• Submit employee enrollment information and benefit status changes to insurance carriers or brokers.
• Support organization-wide informational meetings, including open enrollment, new hire orientation, and meetings regarding changes in retirement or benefits plans.
• Reconcile monthly insurance invoices and submit them for approval and payment.
• Prepare twice-yearly employee retirement valuation statements.
• Assist with preparing schedules for the retirement plans actuarial study.
• Prepare, issue, and maintain records of employee park use benefit cards.

Assist with Workers Compensation Program Administration:
• Assist with ensuring timely and accurate reporting of work-related injuries.
• Serve as a liaison between employees, medical providers, and insurance carriers regarding workers compensation matters.
• Assist with tracking employee work-status updates and coordinating return-to-work arrangements.
• Assist with communicating chan