Front Office Coordinator

Overview

We are seeking a dedicated and organized Front Office Coordinator to join our team. This role is essential in ensuring the smooth operation of our front office, providing exceptional customer service, and supporting administrative functions. The ideal candidate will possess strong communication skills, be detail-oriented, and have experience in office management. Bilingual candidates are encouraged to apply, as effective communication with a diverse clientele is vital.

Responsibilities

• Greet and assist visitors in a professional and friendly manner.

• Manage multi-line phone systems, directing calls appropriately and taking messages when necessary.

• Perform data entry tasks, maintaining accurate records and filing systems.

• Handle calendar management for appointments and meetings.

• Provide clerical support including typing, proofreading documents, and managing correspondence.

• Assist with customer support inquiries, ensuring a high level of service is maintained.

• Maintain an organized front office environment by overseeing supplies and equipment.

• Collaborate with team members to improve office processes and enhance customer satisfaction.

Experience

• Proven experience in an office environment with strong organizational skills.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.

• Familiarity with front desk operations and phone etiquette.

• Previous experience as a dental or medical receptionist is a plus.

• Background in administrative roles or personal assistant positions is desirable.

• Strong typing skills with attention to detail for data entry tasks.

• Excellent time management skills to prioritize tasks effectively.

• Bilingual capabilities are highly valued to assist a diverse clientele. Join our team as a Front Office Coordinator where your contributions will be valued, and your skills will help shape the experience of our clients. We look forward to welcoming you aboard!

Job Type: Part-time

Pay: From $24.00 per hour

Experience:

• physical therapy front office: 2 years (Required)

Work Location: In person