Front Desk Coordinator (Bilingual – English/Spanish)

Front Desk Coordinator (Bilingual - English/Spanish)Location: Scottsdale, AZ (100% On-Site)Schedule: Monday - Friday, 7:45 AM - 4:45 PM (Includes a 1-hour unpaid lunch break)Position OverviewWe are seeking a professional and welcoming Bilingual Front Desk Coordinator to anchor the Scottsdale headquarters. In this vital role, you will be the face and voice of our office, ensuring a seamless experience for team members, clients, and guests. You will balance vibrant front-desk hospitality with essential administrative workflows to keep our daily operations running effortlessly.Pay: $25.00 to $30.00 per hourLocation: Scottsdale, AZ 85255Parking: Free in lotType: Temp-to-hire Start date: Immediately upon passing background checkDuration: Until hiredBenefits: Available after eligibility period is metKey ResponsibilitiesGuest Relations & Front Office FlowProvide an exceptional welcome to all guests, clients, and partners, establishing an immediate positive impression.Oversee guest check-in protocols, issuing visitor passes and alerting internal hosts upon arrival.Direct central communications by answering, filtering, and transferring incoming telephone calls with care and efficiency.Keep the lobby and entryway immaculate, ensuring a polished and clutter-free environment throughout the day.Office Operations & Administrative AssistanceHandle daily mail logistics, including receiving, sorting, and dispatching letters and parcels.Track and order office provisions, keeping daily supplies fully stocked and organized.Monitor shared environments-including meeting spaces and breakrooms-to ensure they are tidy, operational, and well-supplied.Execute digital file management, handling scanning, photocopying, and data entry using platforms like Square 9.Deliver ad-hoc clerical support to department leaders and staff members as operational needs evolve.Calendar & Logistics CoordinationManage conference room scheduling, verifying that meeting spaces are arranged and ready for scheduled events.Facilitate meeting setup, helping guests connect to local Wi-Fi and troubleshooting basic presentation tools.Guide out-of-town visitors, offering basic navigational support, and hospitality.Culture & Team EngagementCo-plan workplace events, assisting with the coordination of staff birthdays, team-building activities, and company milestones.Partner with Human Resources and executive leadership on internal communication projects and office-wide initiatives.RequirementsBilingual in English and Spanish, with the ability to communicate clearly and professionally in both languages, verbally and in writing.Previous experience in a front desk, receptionist, office coordination, or administrative support role.Strong customer service and interpersonal skills, with a friendly, welcoming, and professional demeanor.Excellent verbal and written communication skills.Proficiency in Microsoft Office applications, including Outlook, Word, and Excel.Ability to learn and navigate digital filing systems, office software, and other administrative platforms.Strong organizational skills and attention to detail, with the ability to manage multiple tasks and prioritize responsibilities in a busy office environment.Ability to handle confidential information with discretion and professionalism.Comfortable answering multiple phone calls, greeting visitors, and assisting staff while maintaining a professional front office.Ability to work independently while also collaborating effectively with team members and leadership.Dependable, proactive, and flexible, with a willingness to assist with a variety of administrative tasks as needed.Professional appearance and demeanor when interacting with clients, visitors, and company leadership.