Executive Assistant - Wind

About the position

Mortenson is seeking an Executive Assistant to provide high-quality, professional, and timely executive assistance to Operating Group Leadership. The role supports leadership and the Director of Operations with scheduling, meeting and event coordination, travel, administrative operations, and team support.

Responsibilities
• Coordinate and schedule meetings, including room, equipment, catering, and participant details.
• Prepare materials, documents, and PowerPoint presentations for meetings and events; capture and distribute meeting minutes.
• Research, book, and coordinate travel arrangements; handle conference registrations and expense reports.
• Plan and coordinate events, including annual meetings, team outings, customer events, and holiday mailings.
• Order and manage technology items and office supplies; maintain printers and reconcile reports.
• Sort and distribute mail; create shipping labels; manage filing systems; perform contract comparisons.
• Prepare workspaces and coordinate orientation for new team members; handle apparel orders and invoice processing.
• Support the Director of Operations with staffing and tracking spreadsheets; provide reception desk backup and build relationships across diverse backgrounds.

Requirements
• Associate or bachelor's degree in Business Administration or equivalent experience.
• Minimum four years of administrative experience, including at least one year of executive administrative support.
• Ability to maintain a high level of confidentiality and discretion.
• Detail-oriented, with the ability to organize and manage multiple projects.
• Proficient in Microsoft Word, Excel, Outlook, and PowerPoint.
• Adaptive, effective communication and active listening skills.
• Positive and professional attitude with strong customer service skills.
• Must be legally authorized to work in the U.S. without employment visa sponsorship.

Nice-to-haves
• Construction-related business experience.

Benefits
• Medical and prescription drug plans, including no-additional-cost vision coverage (for eligible Non-Craft and Non-Union Craft employees working 25+ hours per week).
• Dental plan.
• 401(k) retirement plan with a Mortenson match.
• Paid time off, holidays, and other paid leaves.
• Employer-paid life, AD&D, and disability insurance.
• No-cost mental health tool and concierge with extensive work-life resources.
• Tuition reimbursement.
• Adoption assistance.
• Gym membership discount program.