Executive Assistant- Temporary Assignment

Executive Assistant – Temporary Assignment

Our client is seeking an experienced Executive Assistant to provide high-level administrative support within a medical oncology department. This role is heavily focused on complex calendar management and executive meeting coordination, along with presentation preparation, interview scheduling, travel arrangements, and financial administration. The ideal candidate is highly organized, proactive, and comfortable managing competing priorities in a fast-paced professional environment.

Pay Rate: $40–$45/hour
Location: Boston, MA
Work Arrangement: Hybrid – 4 days onsite and 1 day remote
Schedule: Monday–Friday, 8:00 AM–4:00 PM or 9:00 AM–5:00 PM, with a 30-minute lunch
Start Date: Early December
Duration: Part-time, 3 days per week during December for cross-training, transitioning to full-time (40 hours/week) January 6 through June 27, with potential for extension.

Key Responsibilities

• Manage a complex executive calendar, prioritize scheduling requests, coordinate appointments, and resolve conflicts.

• Plan and coordinate large meetings involving executive leadership, including arranging clinic closures when necessary.

• Assist with preparing presentations, talks, and supporting materials.

• Coordinate scheduling and follow-up activities for departmental workgroups and initiatives.

• Schedule interviews, coordinate reference checks, and maintain accurate documentation.

• Organize reviews and site visits across regional campuses.

• Arrange travel logistics, including flights, hotels, itineraries, and expense reimbursements.

• Reconcile corporate credit card statements, process invoices, and order supplies.

• Maintain organized electronic and physical files and coordinate document signatures.

• Handle confidential documentation and assist with additional administrative projects as needed.

Qualifications

• Previous executive assistant or senior-level administrative support experience.

• Strong calendar management and meeting coordination skills.

• Excellent organizational skills, attention to detail, and follow-through.

• Ability to prioritize competing requests and work independently.

• Strong written and verbal communication skills.

• Proficiency with Microsoft Office, calendar management tools, and expense reporting systems.

• Ability to handle confidential information with professionalism and discretion.

Hire Partnership is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

All Hire Partnership job postings are either actual positions available at the time of posting and/or are based on positions we typically fill or expect to fill.

Pay: $40.00 - $45.00 per hour

Expected hours: 37.5 per week

Benefits:

• Dental insurance

• Health insurance

Work Location: In person