Executive Administrative Assistant

Executive Administrative Assistant

Location: Frankfort, KY 40601
Contract Duration: 6 months
Work Schedule: Monday–Friday, up to 30 hours per week
Work Location: On-site

Job Summary

We are seeking an organized and professional Executive Administrative Assistant to provide daily administrative and operational support to an executive team. The ideal candidate will have strong communication, customer service, and organizational skills, along with proficiency in Microsoft Office applications.

The selected candidate will handle general inquiries, manage calendars, coordinate meetings and workshops, process invoices and purchase requests, maintain office supplies, and assist with daily office operations.

Key Responsibilities

• Serve as the primary point of contact for general inquiries and visitors.

• Answer incoming phone calls, respond to inquiries, and direct callers to the appropriate team members.

• Provide professional and courteous customer service to internal and external stakeholders.

• Assist with executive calendar management and maintain shared Outlook calendars.

• Prepare, organize, and process administrative documents and office-related requests.

• Prepare purchase and procurement requests and assist with invoicing processes.

• Communicate professionally through email and phone with team members, partners, and other stakeholders.

• Monitor office supplies and promotional inventory, place orders, and maintain adequate stock levels.

• Assist with invoices, contracts, and administrative arrangements for events.

• Coordinate meeting locations, schedules, and logistics for team workshops.

• Perform general administrative duties, including printing, filing, typing, copying, binding, and scanning.

• Handle confidential and sensitive information appropriately.

• Support additional administrative tasks as needed.

Required Qualifications and Skills

• High school diploma or equivalent.

• At least 3 years of administrative or office support experience.

• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Teams.

• Advanced knowledge of Microsoft Outlook and SharePoint.

• Experience using virtual communication platforms such as Microsoft Teams and Zoom.

• Strong written and verbal communication skills.

• Excellent organizational, time-management, and prioritization skills.

• Ability to manage multiple tasks and projects efficiently.

• Ability to work independently and collaboratively with diverse teams.

• Professional attitude, strong attention to detail, and excellent customer service skills.

• Ability to maintain confidentiality and handle sensitive information responsibly.

Ideal Candidate

The ideal candidate is dependable, detail-oriented, and comfortable supporting executive-level staff in a professional office environment. Strong calendar management, document preparation, communication, and administrative coordination skills are essential.

Pay: $20.00 - $22.25 per hour

Expected hours: 30.0 per week

Work Location: In person