Entry Level Administrative Assistant

The Entry Level Administrative Assistant reports to the Office Manager and is responsible for the day-to-day assistance with tasks within the office.

RESPONSIBILITIES:

• Provide administrative and management support to the Senior manager as needed, including data entry, clerical functions, maintenance of calendar, creation of correspondence, shipping, etc.

• Represent the company and its executives to clients in a friendly and professional manner

• Handle regular activities without prompting, and advise in advance of any issues or delays

• Assist with all documentation needed to create and maintain client records

• Scan, Review and input documentation to the electronic file cabinet.

• Supporting the preparation of all reports, internal and external

• Coordinate availability and distribution of all forms

• Provide support for timekeeping and payroll preparation as needed

• Provide other support services and duties as needed and assigned

SKILLS:

• Ability to work independently and take the initiative to identify and address tasks without prompting

• Proficiency in MSWord, Excel, and PowerPoint

• Proficiency in basic computer skills with the ability to learn new software with minimal support

• Highly organized with excellent time management

• Strong organizational skills with the ability to manage and prioritize multiple assignments from multiple staff members

• Excellent interpersonal, writing, and verbal communication skills

• Comfortable in a fast-paced, deadline-oriented office environment

EXPERIENCE:

• One to two years of experience working in an office environment

• Expert knowledge of Microsoft applications (word, Excel, Outlook)

• Experience working with diverse populations and diverse staff

• Previous experience in an Accounting Firm a Plus.

Job Type: Full-time

Pay: $19.00 - $20.00 per hour

Benefits:

• 401(k)

• Dental insurance

• Flexible schedule

• Flexible spending account

• Health insurance

• Paid time off

• Vision insurance

Education:

• Associate (Required)

Experience:

• Microsoft Word: 2 years (Required)

• Accounting Firm : 2 years (Required)

• Microsoft Excel: 2 years (Required)

Shift availability:

• Day Shift (Required)

Ability to Commute:

• Media, PA 19063 (Required)

Ability to Relocate:

• Media, PA 19063: Relocate before starting work (Required)

Work Location: In person