College and Career Advisor

THE CLASSICAL ACADEMY

POSITION DESCRIPTION

Title: College & Career Advisor Department: College Pathways

Date: Updated January 26, 2026 FLSA Status: Exempt

Work Year: Academic Calendar

GENERAL STATEMENT OF DUTIES

Serves on College Advising team to provide high school and post-secondary academic advising and career counseling to college-ready high school students (and their parents) participating in Concurrent Enrollment at College Pathways (CP). Assists College Planning Director with college registration, attendance and grade reporting, transcript management, scholarship applications, college orientations and communications, and overall customer service to students and parents.
ORGANIZATIONAL RELATIONSHIP

Reports to the College Planning Director The following statements are illustrative of the essential functions of the job and do not include other non-essential or marginal duties that may be required. The description may not include all functions performed by incumbents in various locations. The Classical Academy reserves the right to modify or change the duties or essential functions of this job at any time.
ESSENTIAL JOB FUNCTIONS
• Responsible for ensuring College Pathways students meet high school graduation requirements by providing individualized advising to meet student goals and post-secondary plans
• Provide ongoing guidance focused on graduation requirements, credit recovery, college planning, course selection, career planning, scholarships, testing and related topics
• Maintain accurate and detailed written and electronic records to support the various functions of the College Advising team
• Collaborate with staff, parents, students, college admission staff and other available resources to support student's post-secondary plans
• Clearly communicate District and/or state requirements and/or changes and their impact on CP students and staff for both current and prospective CP students
• Audit senior records in support of graduation requirements
• Coordinate with TCA Registrar to maintain college courses and grades on high school transcripts so courses, grades, weights, and credits are accurately entered into Infinite Campus for all current students
• Coordinate with TCA Registrar to review new students' previous high school courses, grades, and credits for out-of-district schools and accredited homeschool courses to determine appropriate credit categories and progress
• Manage details related to the college textbook process, to include coordinating with vendors, confirming student schedules and required books, purchasing books, bookroom organization, and accurate record keeping for reconciliation
• Coordinate college textbook checkout and check-in processes while prioritizing communication with college-ready students
• Manage enrollment process for college course registration, including troubleshooting issues regarding course drop/adds, unpaid fees, residency, College Opportunity Fund (COF), etc.
• Assist Director with conducting college/university research regarding admissions requirements, majors, courses of study, credit transfer criteria, etc. to better serve & advise our student population.
• Conduct research and provide education to families regarding scholarships and financial aid
• Assist students with application process for college, career, scholarship, and other opportunities, to include, but not limited to, letters of recommendation, school reports, curriculum review, profiles, and financial aid resources
• Collect and organize student data to support various analyses regarding student success and program success
• Develop and propose enhancements to policies, protocols, and processes to improve the effectiveness of the CP Concurrent Enrollment Program
• Provide students with college advice & tips for success in the college classroom and on a college campus, on a continuing basis throughout each semester
• Assist with preparing and presenting sessions and participating in special events for parents and students regarding college and career planning
• Communicate new application/registration/enrollment inquiries from parents and students
• Interface with Pikes Peak State College's High School Programs Office to troubleshoot issues for college students when needed
• Assist with new student/parent Concurrent Enrollment orientations
• Assist Director in maintaining the College Planning section of the CP website.
• Participate in ongoing professional development and networking with college and career staff at a local, state, and national level

MARGINAL JOB FUNCTIONS
• Explain CP hybrid online learning environment and Concurrent Enrollment Program to current and prospective students and parents
• Collaborate with Director of Student Support Services, school counselor, and Pikes Peak State College accessibility services regarding IEP/504 documentation for graduation requirements and accommodations for testing
• Assist in interpreting standardized test reports
• Update various databases and reports, and file and maintain a variety of paper and electronic documents, including sensitive and confidential information
• Coordinate opportunities for CP students to participate in community outreach opportunities
• Assist ICAP Advisor to update grade-level checklists for ICAP adherence
• Assist in developing and updating procedures for College and Career Advisor responsibilities
• Assist with updating and maintaining the annual CP planning calendar for admin staff
• Answer telephone and email inquiries and direct to appropriate personnel, when needed
• Perform routine word processing and spreadsheet activities
• Perform a variety of duties using various types of office equipment
• Assist in planning and executing Graduation and Capping Ceremonies
• Appropriately enforce and explain TCA/CP policies and procedures
• Perform other duties as required

MINIMUM QUALIFICATIONS

EDUCATION

Bachelor's degree required (Communications, Education, Public Administration, Business Administration, Management, Psychology or Human Relations preferred)
EXPERIENCE

High school academic advising experience
College academic advising experience

Career advising & counseling experience

Experience working with high school age teens

KNOWLEDGE, SKILLS AND ABILITIES:

Considerable knowledge of college application process, admissions, scholarships, and financial aid

Superior customer service skills

Ability to communicate effectively verbally and in writing

Ability to establish and maintain effective working relationships with parents, students, supervisors, high school and college faculty/administration, and visitors to the school

Ability to deal effectively with a variety of personalities and situations requiring tact, judgment, and poise with patience, empathy, and understanding

Balanced mixture of College Pathways experience, "student-before-self" attitude, and calm demeanor enabling time sensitive work to be completed in a fast-paced environment

Proficient in MS Word, Excel, PowerPoint, Outlook, and Internet-based search engines

Strong organizational and interpersonal skills

General office experience with proven attention to detail

Ability to work independently, problem solve, take initiative, and complete tasks

Ability to compile and create reports and correspondence

Ability to maintain confidentiality

Ability to complete major assignments as a member of the team

Ability to consistently provide a warm and caring attitude toward students and staff

Ability to be flexible in work demands

Ability to operate standard office equipment, performing a wide range of office management tasks independently

Ability to perform clerical duties with speed and accuracy without direct supervision

Ability to navigate the Internet for research and documentation purposes

Ability to follow oral and written instructions

Demonstrated knowledge of basic office methods and procedures, spelling, punctuation, and grammar

WORK ENVIRONMENT

Work is generally performed within a standard office environment, but may include classrooms, gymnasiums, and occasionally local off-campus locations such as Pikes Peak State College campuses, state and private colleges in Colorado, or other high school campuses

Required to work normal business hours with occasional evenings and weekends

PHYSICAL DEMANDS

The following are some of the physical demands commonly associated with this position. They are included for informational purposes and are not all inclusive.

Typical demands require the employee to:

Frequently use eye, hand, and finger coordination to enable the use of a computer, other office equipment, and writing utensils

Spend majority of work hours sitting and occasionally stand, walk, or drive while performing job duties.

Frequently be involved in verbal and auditory interaction both interpersonally and through communication devices occasionally lift/carry burdens weighing up to 50 lbs.

COGNITIVE FUNCTIONS

The following are some of the cognitive functions commonly associated with this position. They are included for informational purposes and are not all-inclusive:

The staff member may be required to analyze, communicate, compare, compile, compute, coordinate, copy, evaluate, instruct, negotiate, synthesize, reason, and use interpersonal skills.

BENEFITS: 0.5 to 1.0 FTE:

See our Website job posting.

The Classical Academy does not discriminate based on age, race, religion, national origin, disability, gender, or any other protected status in its educational programs and activities (including employment and application for employment).