Accounting Office Manager

Office Manager / Accounting Specialist | Calistoga, CA | $75K–$85K

I’m partnering with a wonderful winery in Calistoga to find an experienced Office Manager / Accounting Specialist who enjoys being hands-on, wearing multiple hats, and playing an important role in a close-knit team.

This is a key position for someone who takes pride in keeping everything organized and running smoothly. You’ll be the glue that holds the office together, working closely with a small, connected team where everyone pitches in and your contributions really matter.

What You’ll Do
• Manage day-to-day accounting in QuickBooks, including daily banking, checking account activity, deposits, reconciliations, accounts payable, and accounts receivable.
• Handle in-house payroll and assist with routine tax-related tasks, including California sales tax.
• Process winery orders and help manage inventory.
• Coordinate the winery’s self-shipping operations, including weekly pallet shipments, carrier coordination, and reviewing shipping invoices for accuracy.
• Understand wine shipping requirements, including state-specific regulations and taxes.
• Keep the office running smoothly by answering phones, managing mail, assisting the sales team, and jumping in wherever needed.
• Help connect the dots across the business and make sure the details don’t fall through the cracks.

What You’ll Bring
• Current or recent experience as an Office Manager at a winery.
• Strong QuickBooks and hands-on accounting experience, including A/P, A/R, banking, and reconciliations.
• Experience processing winery orders, managing inventory, and coordinating wine shipments.
• Sovos ShipCompliant experience is a huge plus! A solid understanding of wine shipping compliance and state requirements is also valuable.
• Winery POS experience, particularly eCellar, is a plus.
• Basic Excel skills and excellent organizational skills.
• A personable, communicative, dependable approach and a willingness to wear many hats.

The Right Fit

This is a small, tight-knit team looking for someone who genuinely cares about their work and wants to become a valued, long-term part of the winery. You’re proactive, dependable, comfortable taking ownership, and happy to help wherever needed. You understand that in a small office, every detail counts.

Location: Calistoga, CA | Fully onsite

Schedule: Monday–Friday, 8:30 a.m.–5:00 p.m.

Salary: $75K–$85K

This is a great opportunity for someone who already understands the day-to-day rhythm of a winery office and wants to make a real impact with a wonderful team.

Interested, or know someone who might be a great fit? Please reach out to me directly! I’d love to connect.